Choosing the location, food, theme and entertainment can all be tricky, so it is generally a good idea to delegate smaller tasks to others and keep things as simple as possible for yourself during the planning process. For example, organising party favours and writing up place settings could probably be done by someone else without your supervision, leaving you free to look through bands for hire for the main entertainment.
Live music always goes down well at big events, as people are much more likely to dance to a band than a DJ. There are hundreds of bands for hire to choose from, in a wide range of styles to suit all types of occasion. You may prefer to have a solo artist such as a harpist for a wedding ceremony, perhaps with a small band to play at the main party or reception.
For those who are fans of a particular artist or group, it could be fun to book a tribute act; this can form part of a great birthday surprise party! For larger gatherings a bigger band may be suitable, such as an orchestra or a swing style 'big band'. The size and style of band that you choose will greatly depend on the occasion that you are organising. A parents' fiftieth wedding anniversary would be a great opportunity to dance the night away to a swing band, whereas an elegant wedding ceremony is not complete without a harpist or string quartet.
Finding bands for hire is easiest when you look through an entertainment agency, who should have a range of bands for hire for you to choose from. If you are not sure which style and size of band would be appropriate, it is always worth calling a reputable booking agency and asking for some advice. They will be happy to help and will be able to suggest some ideas and bands which they think would work well. They may even be able to tell you what previous clients have chosen and will be able to advise you on the price of each band.
Bands for hire need not be overly expensive, and the cost is usually determined by the size of the band performing, the size of the audience, and the length of time the band will be performing for. If a band is playing to a relatively small group of around 250 people, then they will not need additional sound and lighting equipment to enable them to be seen and heard by everyone. However, if they are performing to an audience of 1000, they will need extra equipment which will cost more to hire. A good entertainment agency will be able to talk you through the process of booking and hiring a band, and will be able to advise you of any additional costs to ensure that you find the right music to accompany your event.